It may not be noticeable to most, but AI is now rooted in many aspects of our lives. From voice assistants to the cars we drive, to social media and shopping – AI is integrated into a multitude of everyday processes.
It should be of little surprise that AI is also becoming heavily embedded in our businesses. And while some people feel uncomfortable about this intersection of human and machine, it truly offers an abundance of transformative opportunities.
Here are four reasons why AI will continue to be important today and in the future:
- Automated note-taking allows brainstorms to go full speed
The days of being the meeting scribe and not absorbing what’s been said around you are over. Automated note-taking and accurate meeting transcripts are one of the simplest ways AI can help free up meeting attendees to focus on the discussion taking place.
Using this software means that transcripts can be searched for important keywords and ideas, allowing participants to fully absorb details after the meeting has concluded. Giving everyone at the meeting the ability to participate without the burden of constant note-taking fosters a lively and uninhibited discussion, encouraging a seamless flow of ideas.
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- AI-powered action items, agenda updates, and deadline management
AI technology is founded on rules-based responses to decisions, meaning it can be taught to recognize keywords. Organizers can plug in important words such as “follow up” or “action item” and the AI can recognize them and react for easier sharing and review after a meeting.
In addition, AI can help to record deadlines and, if programmed to do so, could send out reminders as deadlines approach. With something like Natural Language Processing (NLP) embedded, AI can also know which parts of the meeting are most important, based on vocal tones, and can automatically record and share those parts with attendees, ensuring that none of the actions are forgotten.
- Automated capture of nonverbal cues
We all know those golden moments during a meeting where ideas are born and everyone reacts in a positive way – but they can be hard to identify, particularly if you’re engaging with remote workers on the phone or via video conference.
Wouldn’t it be great if AI was able to more easily recognize and record those moments, because they are generally identified by nonverbal cues such as facial expressions, nods, laughter, or peaks in the audio when everyone has that aha moment? A human note-taker may not be able to accurately capture this, but AI may be able to.
- Improved overall efficiency prevents meetings from dragging on
Everyone has experienced a meeting that seems to drag on endlessly, or watched co-workers talk in circles. This can happen when people are not paying attention because they’re scribbling on notepads and typing on laptops, bringing up topics that were already discussed. This is what turns meetings into chores instead of the energizing moments of team collaboration they are meant to be.
When AI removes the more mundane aspects of a meeting like scheduling or taking attendance, attendees can move through administrative tasks and housekeeping items rapidly, knowing the AI will have it all recorded for later reference, and move into free-flowing exchanges of ideas.
And for those routine meetings that occur frequently and don’t always entail a major brainstorming, AI also facilitates effective and concise meetings, so everyone can get into the meeting quickly, be productive with the time set out, and then get back into more inspiring work.